​REGISTRATION FEES & CATEGORIES

Registration fees

Fees that apply to payments received prior to the indicated deadlines.

Early registration until 2 February 20​16 (midnight CET)
Extended deadline for early registration 8 February 2016 (midnight CET)

Late registration from 9 February till 20 June 2016 (midnight CET)​​
On-site registration from 21 June 2016

The standard registration fee includes:

• Full access to the complete Scientific Programme
• Access to the Brain Prize Cavalcade and the Opening Ceremony
• Access to all Networking and Special Interest events
• Conference bag

Additional fee apply for registration to technical workshops and specific events, such as ​Jump the FENS.

Registration will also be​ possible on-site during the Forum (Onsite registration fees apply).

Lost badges will be replaced for registered participants presenting an ID, at a replacement fee of €15.​

IMPORTANT:  

There are increasing numbers of fraudulent websites that impersonate this registration system.

We would like to alert all of our members and delegates to be aware of possible scams and we strongly advise you to only use this official online registration and accommodation services for your bookings​.

Registration categories

The following categories for participants apply: 
Member: A member of one of the societies affiliated with FENS. A member of the American Society for Neuroscience (SfN) may also benefit from the same registration fees as FENS members. Please note however, that this option is offered only to SfN members who live and have their professional activity in a country where there is no neuroscience society member of FENS (see the list of national societies members of FENS). 
Non-member: A participant from academic or non-profit organizations. 
Student: A pre-doctoral student.

Postdoctoral fellows, hospital residents, interns and laboratory technicians do not qualify for the student rate. 
Pre-doctoral students registering online, must upload a letter proving their status (i.e. a signed statement from their Department Head or supervisor). Upon on-site registration such a proof should be presented as well. 

Note: The proof of student status is unrelated to the request for FENS travel grant. For grants, refer to the travel grants page.
Corporate: A participant from a corporate company.

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MEMBERSHIP

Not yet a FENS member? Connect to the membership page to learn more about FENS membership.

If you are a member of one of the European neuroscience Societies constituting FENS, do not forget to login as a member using your FENS Member ID and password when you register for the FENS Forum 2016. You can check your scientific profile and affiliation in the member registry via the FENS website. If you forgot your login credentials you may retrieve these here.  

Note that your membership will be checked with the societies.​

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TECHNICAL WORKSHOPS

There is an extra fee of €65 for technical workshops. 
Please note that the number of participants is limited; pre-registration is highly recommended.

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SPEAKERS & INVITED PARTICIPANTS

All speakers and invited participants will be sent invitation to register with specific instructions regarding uploading abstracts for their presentations. They should not register directly as ordinary participants.

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PAYMENT

Means of payment

Payments shall be made in Euro (no other currencies shall be accepted).

Credit card (Visa or MasterCard): This is the recommended means of payment. FENS has subcontracted payment by credit card to a secure payment service that guarantees confidentiality and security.

Bank transfer: €25 have to be added to the registration fee. All bank charges must be paid at source in addition to the payable fee.

Please send your payment, free of charge for the beneficiary, to the congress bank account: 

Account name: Kenes International (FENS Forum2016) 
Bank: Credit Suisse 
Account No: 693980-52-692
IBAN: CH12 0483 5069 3980 5269 2
SWIFT code: CRESCHZZ12A

Please indicate the complete first name and last name of the registered participant(s), matching with the name(s) on the registration form, and "free of charge for the receiver account". 
Please note that your registration will be valid only on receipt of your payment and that any unpaid bank charges will be collected on site. 
Please send a copy of your registration confirmation together with the bank transfer receipt by e-mail to the registration secretariat.

Institutional orders (from universities, institutes, etc.) are not accepted.

Cheques are not accepted.​

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CANCELLATION POLICY

Registration

Cancellations are accepted by e-mail only to the registration secretariat​. The registration fee will be refunded minus 30% for cancellations received no later than 2 May, 2016. Thereafter no refunds will be made.

 All refunds will be processed within 21 days of written request if applicable.

Please note that if you are the 1st author of an abstract and cancel your registration, your abstract will not be included in the scientific programme.

Abstract withdrawal only

Abstract withdrawal can be requested by e-mail, using the contact form. Only first authors are allowed to withdraw an abstract. State your name, registration number and abstract number in the e-mail message. Withdrawal of an abstract without cancelling registration does not entail refund of the registration fee.

The abstract fee will be refunded minus 50% for cancellations received no later than 2 May, 2016. Thereafter no refunds will be made. 
Submitted abstracts are not included in the scientific programme if the first author cancelled his/her registration, or if the payment of the registration fee is not received on the FENS Forum 2016 bank account by 2 May, 2016.​

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VISAS

Some participants may require visa in order to enter Denmark. Please consult with the Danish Embassy or Consulate nearest to you for specific details relating to visas.

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LETTER OF INVITATION

Participants requiring a formal letter of invitation, to enable them to make their arrangements, should contact the Secretariat. This invitation is prepared solely for the purpose of visa applications and is not a commitment on the part of the organisers to provide any financial support or confirmation of inclusion in the scientific programme. Please email your request with full name, postal address, passport number and your registration confirmation number.​

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To stay up-to-date with all the latest news on the conference, please fill-in the Keep Me Updated box on the right​

REGISTRATION SECRETARIAT​

Ms. Liat Shemer 
Registration Manager 
Tel: +41 31 5280 4​32  Ext. 15​ 
E-mail: fensforum2016_reg@kenes.com ​

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